Automation
Automation that removes the busywork — and doesn't break.
HubSpot workflows, custom-coded actions, n8n and AI, combined into systems with real logic: conditions, delays, validation and follow-ups. Your team stops doing data entry and starts doing their jobs.
- n8n + HubSpot + OpenAI
- Top Rated on Upwork
- US business hours
The problem
Your team is the integration.
- Reps copy details from emails and PDFs into deals.
- Follow-ups depend on someone remembering.
- Zaps fail silently and nobody owns them.
- Simple workflows can't handle your conditions.
What you get
What I deliver
Workflow design
Triggers, branches and goals planned before building.
Custom-coded actions
Logic HubSpot can't do natively, written in Node.js.
n8n / Make scenarios
Multi-tool flows with real error paths.
AI steps
Extract, classify and summarize with OpenAI.
Conditional sequences
For example SMS or email depending on the reply.
Run logs & alerts
You can see what ran and get told when it fails.
How it works
How it works
- 1
Find the manual steps
I shadow a real process to see where time goes.
- 2
Design the flow & failure paths
Including what happens when something goes wrong.
- 3
Build and test with real-looking data
Tested before it touches live records.
- 4
Launch with monitoring
Alerts and logs from day one.
Related work
Where I've done this before
IllustrativeSaaS / ServicesAI contract processing for HubSpot deals
Contract details extracted with AI and written to the deal.
- n8n
- HubSpot
- OpenAI o1-mini
- JavaScript
IllustrativeSaaS / ServicesAircall + HubSpot: SMS follow-ups that react to every reply
SMS follow-ups that adapt to each reply — triggered by real-time Aircall events.
- Aircall API
- Webhooks
- HubSpot Workflows
IllustrativeProfessional ServicesClosed deal → ClickUp space and task, automatically
A deal changes stage; the ClickUp project is already waiting.
- ClickUp API
- HubSpot Workflows
IllustrativeMarketing / AdvertisingGroundTruth Ads campaigns and performance, synced into HubSpot daily
Campaign performance in HubSpot every morning — no exports.
- Custom Code Actions
- HubSpot CRM API
- Scheduled workflows
Fit
Is this right for you?
A good fit if
- A repeatable task eats hours every week
- Several tools are involved in one process
Probably not a fit if
- The process changes every week and has no stable rules yet.
FAQ
Common questions
Show me the task your team hates most.
30 minutes. You show me how things work today; I'll tell you what I'd fix first and roughly what it takes — no pitch deck.
Almost always reply within 24 hours